FAQs Burgergemeinde, societies and guilds
The indoor climate for paper files and documents made of parchment should be as constant as possible (stable temperature of under 20 °C, relative humidity stable between 40 and 50 %). It is recommended that the room climate be constantly monitored using a data logger.
The Burgerbibliothek functions as the communal archives for the Burgergemeinde as required by the cantonal Archiving Act.
The classification scheme stipulates which documents have to be transferred to the Burgerbibliothek. The legal requirements are set out in annex 2 to article 6, section 1 of the Direktionsverordnung über die Verwaltung und Archivierung der Unterlagen von öffentlich-rechtlichen Körperschaften nach Gemeindegesetz und deren Anstalten. Where the law does not conclusively stipulate that records must be archived, the records are appraised in consultation with the Burgerbibliothek.
In accordance with the current Weisung betreffend die Übergabe von Unterlagen an die Burgerbibliothek, the following applies: «Die Institutionen und Abteilungen liefern die Unterlagen zu abgeschlossenen Geschäften im Folgejahr nach Ablauf der Aufbewahrungsfrist an die Burgerbibliothek ab.» For further information, get in touch with the contact person.
Paper: volumes and dossiers made of paper must be clearly labelled, correctly sorted and packed in boxes. The boxes must be numbered in the correct order.
The transfer of digital documents is regulated in the legislation and the requirements set out in a transfer agreement with the department before each transfer.
The Burgerbibliothek will provide you with the documents in the reading room.
At least one employee in each institution/department is designated as the person responsible for archiving; if you have any special questions, the Burgerarchivar can also help.